Job at WorleyParsons (DeltaAfrik Engineering): Travel Coordinator

WorleyParsons is a leading provider of professional services to the energy, resources and complex processes industries.

One of our companies operating as DeltaAfrik Engineering Limited is recruiting for a Travel Coordinator. Candidate must have a BSc/HND in Administration or equivalent; Experience in Transport Administration and/or Administrative Support. Proficient in Microsoft Word, Excel, and Outlook; Familiar with Microsoft Access a plus, but not a necessity; Ability to organize and report information

Responsibilities

To guide and oversee the operations of the Travel Section with an eye on reporting, security, and communication, while liaising with other offices and departments to ensure smooth travel for all employees and business visitors.

• Overseeing employee bookings for employee international/domestic flights.
• Maintaining a POB (People On Board) for the Lagos office.
• Guiding Travel Supervisor in her role. Covering her duties during absences.
• Tracking and organizing employee requirements for travel to the field including passport photos, proper visa, training certifications etc.
• Enforcing proper use of Travel Authorization forms.
• Writing and enforcing Travel Policy and Procedure
• Managing in-plant Travel Agent and coordinating with Agency home office.
• Maintain Domestic Arrivals/Departures spreadsheet and ensure accuracy at all times.
• Serve as ‘approver’ for last minute changes, after hours bookings etc.
• Liaising with DA logistics/security/protocol staff in the field to assure arrangements are made for accommodations, pick-up, etc. of travelers.
• Insure proper client procedure and approval process when necessary (for travel to the field).
• Supervise/audit invoices from internal agent, hotels, airlines, etc. Maintain records of payments.
• Compile statistical data and create reports on booking/travel information.

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